On all accounts
we'll take care of it
Ian J Brown & Co is a long-established firm with a bang-up-to-date approach to accountancy.
Friendly and dependable, we're in the business of helping your finances thrive, giving you the time and peace of mind to get on with the things that matter most to you.
Get in touch
Who we help
Throughout Edinburgh, the Lothians and beyond we take care of private individuals, sole traders, partnerships and limited companies - large and small, across a wide range of business sectors, including:
How we help
Over the years our business has grown, and during this time we have embraced new digital practices introducing them into our traditional accountancy ways. At the heart of our focus, we support clients to ensure they benefit from the effective use of digital accounting software and platforms.
We’re a cutting-edge practice and Xero Partner that brings you all the modern tools you need to grow and prosper.
That means you get a comprehensive range of accountancy and business advisory services, whether you're a private individual, a new start-up or a growing SME.
We’re not okay with waiting till you’re in a panic - we partner with you so we can give proactive advice
We won’t just tell you what you want to hear - we’ll listen and take the time to understand you, giving you the advice you really need in your best interests.
We believe in giving positive direction - you can expect clarity and transparency from day one.
Accounts Preparation
At Ian J. Brown & Company we can prepare accounts from your manual or computerised records.We can:
- Prepare accounts for Sole Traders, Partnerships to help in completion of self assessment tax returns,
- Produce Limited Company accounts for filing at Companies house to ensure all statutory obligations are met.
All annual accounts preparation assignments are partner-led. We regard this as a key to providing a high quality comprehensive service to our clients. As part of this personal service we can do more than just report on what's already happened and aim to:
- Identify areas where your record keeping can be improved.
- Show you where you can cut costs or increase profitability.
- Use the accounts to help you meet your business goals.
- Compare with previous years to show trends within your business.
We take time to explain your accounts in plain English so you can understand them and what is going on financially within your business.
Management Accounts
Management accounts are a type of financial report providing insight into the financial performance of your business
We can:
- Produce reports every quarter, month or week.
- They contain Key Performance Indicators (KPIs) and give insight to the financial health of your company.
- Provide cash flows and budgets
Bookkeeping
At Ian J Brown, we know that running a successful business can be time consuming, so why not let us take care of the bookkeeping side for you so you can focus on your core business needs.- Raise & Send invoices
- Reconcile your bank accounts
- Post daily sales
- Pay staff salaries and expenses
- Reconcile credit card statements
- Supplier payments
Company Formation
- Registering the company with Companies House.
- Appointment of Directors.
- Appointment of Company Secretary.
- Registered office services.
- Registration for corporation tax.
- Assistance in opening a company bank account.
- Set up of Company PAYE scheme.
- VAT Registration.
- Issue of subscriber shares.
Company Secretarial Services
We can provide a Confirmation Statement
This is a document that Limited Companies and Partnerships must file at Companies House each year, for limited companies it contains details of directors and shareholders and for Partnerships it details their members. It also shows the businesses registered address
Registered Office
We can provide our address as your registered office, this is primarily used for Companies House and HMRC to send communications. There are some great benefits of using us as your registered address such as;
- Ensures continuity if you change address.
- Prevents junk mail from being sent to you.
- Provides a professional address.
- Stops your address from appearing on the public register.
VAT Services
We can:
- Advise on the choice of appropriate scheme.
- Prepare your VAT returns.
- Deal with any disputes that arise with HMRC.
- Attend at VAT inspections.
- Prepare your VAT registration from start to finish.
- Help you plan correctly for VAT payments.
HMRC Enquiries
HMRC has the power to open a tax enquiry into any tax return or set of business accounts. You may well come under enquiry through no fault of you own or of you accountant as HMRC now investigates businesses at random as well as for specific reasons. Being the subject of a tax investigation can be a worrying experience and without expert advice can also be very costly.
- Talk you through the enquiry process and what to expect.
- Liaise with HMRC on your behalf.
- Give advice and support throughout in order to make the whole experience
much less stressful so that you can concentrate on the running of your
business.
Provide a Tax fee insurance – this will protect you from the accountancy costs of dealing with an enquiry.
Payroll Services
Dealing with weekly or monthly payroll can be very time consuming. Let us take the strain away and let you concentrate on running your business.We can provide a range of payroll services tailored to your needs which include:
- Running your payroll on a weekly or monthly basis.
- Providing payslips for employees.
- Dealing with leavers and starters.
- Maintaining SSP records and calculating SSP/SMP entitlement.
- Assisstance with automated payment set up to your employees.
- Preparing year end returns P35, P60 and P14s.
Personal Tax
Whether you are in business as a sole trader or in a partnership or have income from a source such as a property or a capital gain, preparing your self assessment tax return is something that needs careful attention and knowledge of our hugely complex tax legislation.We prepare self assessment tax returns for many clients as part of our regular work for them.
Our self assessment work for you will likely include:
- Considering ways in which you can minimise the tax you pay
- Computation of liabilities
- Ensuring all your available reliefs and allowances are claimed
- Representing you in the event of an investigation by Revenue & Customs
- Filing your tax return with Revenue & Customs
Corporation Tax
We can help by providing the following corporate tax services:
- Preparing Corporation Tax and Capital Allowances computations.
- Preparing and submitting Corporation Tax Return form CT60.
- Dealing with all routine enquiries on your behalf.
Capital Gains Tax Return on UK Property
You may have to pay interest and a penalty if you do not report gains on UK property within 60 days of selling the property.
This may seem like a daunting task, but we can take care of it for you
Management Accounts
Management accounts are a type of financial report providing insight into the financial performance of your business
We can:
- Produce reports every quarter, month or week.
- They contain Key Performance Indicators (KPIs) and give insight to the financial health of your company.
- Provide cash flows and budgets
Accounts Preparation
At Ian J. Brown & Company we can prepare accounts from your manual or computerised records.We can:
- Prepare accounts for Sole Traders, Partnerships to help in completion of self assessment tax returns,
- Produce Limited Company accounts for filing at Companies house to ensure all statutory obligations are met.
All annual accounts preparation assignments are partner-led. We regard this as a key to providing a high quality comprehensive service to our clients. As part of this personal service we can do more than just report on what's already happened and aim to:
- Identify areas where your record keeping can be improved.
- Show you where you can cut costs or increase profitability.
- Use the accounts to help you meet your business goals.
- Compare with previous years to show trends within your business.
We take time to explain your accounts in plain English so you can understand them and what is going on financially within your business.
Bookkeeping
At Ian J Brown, we know that running a successful business can be time consuming, so why not let us take care of the bookkeeping side for you so you can focus on your core business needs.- Raise & Send invoices
- Reconcile your bank accounts
- Post daily sales
- Pay staff salaries and expenses
- Reconcile credit card statements
- Supplier payments
Company Formation
- Registering the company with Companies House.
- Appointment of Directors.
- Appointment of Company Secretary.
- Registered office services.
- Registration for corporation tax.
- Assistance in opening a company bank account.
- Set up of Company PAYE scheme.
- VAT Registration.
- Issue of subscriber shares.
Company Secretarial Services
We can provide a Confirmation Statement
This is a document that Limited Companies and Partnerships must file at Companies House each year, for limited companies it contains details of directors and shareholders and for Partnerships it details their members. It also shows the businesses registered address
Registered Office
We can provide our address as your registered office, this is primarily used for Companies House and HMRC to send communications. There are some great benefits of using us as your registered address such as;
- Ensures continuity if you change address.
- Prevents junk mail from being sent to you.
- Provides a professional address.
- Stops your address from appearing on the public register.
VAT Services
We can:
- Advise on the choice of appropriate scheme.
- Prepare your VAT returns.
- Deal with any disputes that arise with HMRC.
- Attend at VAT inspections.
- Prepare your VAT registration from start to finish.
- Help you plan correctly for VAT payments.
HMRC Enquiries
HMRC has the power to open a tax enquiry into any tax return or set of business accounts. You may well come under enquiry through no fault of you own or of you accountant as HMRC now investigates businesses at random as well as for specific reasons. Being the subject of a tax investigation can be a worrying experience and without expert advice can also be very costly.
- Talk you through the enquiry process and what to expect.
- Liaise with HMRC on your behalf.
- Give advice and support throughout in order to make the whole experience
much less stressful so that you can concentrate on the running of your
business.
Provide a Tax fee insurance – this will protect you from the accountancy costs of dealing with an enquiry.
Payroll Services
Dealing with weekly or monthly payroll can be very time consuming. Let us take the strain away and let you concentrate on running your business.We can provide a range of payroll services tailored to your needs which include:
- Running your payroll on a weekly or monthly basis.
- Providing payslips for employees.
- Dealing with leavers and starters.
- Maintaining SSP records and calculating SSP/SMP entitlement.
- Assisstance with automated payment set up to your employees.
- Preparing year end returns P35, P60 and P14s.
Corporation Tax
We can help by providing the following corporate tax services:
- Preparing Corporation Tax and Capital Allowances computations.
- Preparing and submitting Corporation Tax Return form CT60.
- Dealing with all routine enquiries on your behalf.
Capital Gains Tax Return on UK Property
You may have to pay interest and a penalty if you do not report gains on UK property within 60 days of selling the property.
This may seem like a daunting task, but we can take care of it for you
A trusted heritage with a modern approach
Friendly and approachable, we’ve been taking care of individuals and businesses since 1986.
We’ll get to know you and your business, so we can help you refine, enhance and improve your business - with a proactive approach to business advice that adds real value.
Our Values
Putting the client first
Accountants who care
Efficiency through technology
We understand that life is busy and are therefore respectful of your time, so we want to make your journey with IJB as smooth as possible and to help you manage your business efficiently, thus giving you time to focus on what is important to you.
Meet Our Team
David
Anna
Gemma
Charlanne
Rachel
Hanna
Peter
Lynsey
Hayley
Liz
Mia
Jo
Francisco
Dawn
Shannon
Edinburgh Office
Edinburgh
EH10 5QE
Dalkeith Office
Dalkeith
EH22 1DS
Dunbar Office
Dunbar
EH42 1EL
Job Vacancies
Sorry, at present we have no vacancies.
We're always on the look out for quality individuals with enthusiastic drive to join our team. If you'd like to be considered for a position with us please let us know your speciality and interests, we'll keep your information on file and will let you know if a suitable vacancy arises.
We've been known to create a position specially for the right person in the past, we may do it for you. Express your interest and send us your CV in an email to enquiries@ianjbrown.co.uk.
Privacy Policy
Purpose of this notice
This privacy notice describes how Ian J Brown and Company ("we", "us" or "our") collects and uses Personal Data, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act and any other applicable data protection law in the United Kingdom (collectively "data protection law").
It applies to Personal Data provided to us, both by individuals or by others.
Personal Data is any information relating to an identified or identifiable living person. Words used with first letter capitalisation (e.g. Personal Data), unless otherwise defined in this policy, have the same definition and meaning as under data protection law.
Who We Are
Ian J Brown and Company, gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Ian J Brown and Company is a general UK partnership, registered with the Institute of Chartered Accountants in Scotland. Our business address is at 4 Lothian Street, Dalkeith, EH22 1DS
Information That We Collect
Ian J Brown and Company processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from is: -
- Name
- Date of Birth
- Home Address
- Personal Email
- Business Email
- Home Telephone Number
- Mobile Telephone Number
- Bank account details
- National Insurance Number
- Business, financial and tax information which is relevant to the performance of our services we provide
- In a number of limited circumstances we may collect Special Category Data (e.g. health/medical information, disabilities etc)
We collect information in the below ways: -
- Forms you have completed and given to us
- Information that you have given us over the telephone
- Letters/emails that you have sent to us
- Records provided to complete contracted services
How We Use Your Personal Data
Ian J Brown and Company takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with marketing material, you are free to withdraw this consent at any time.The purposes and reasons for processing your personal data are detailed below: -
- Provision of services and advice
- Comply with legal obligations, including fraud and money laundering
- Maintain records (retention of records as required by professional bodies who regulate our work)
- Communicate by post, email and telephone or other means with you as necessary and with HMRC or other third parties as required in the course of our services
- Process financial transactions on your behalf
- Marketing material
- To administer payments from you
Your Rights
You have the right to access any personal information that Ian J Brown and Company processes about you and to request information about: -
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
Safeguarding Measures
Ian J Brown and Company takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place. Your personal information is stored on our electronic server systems and on paper in our filing system. Our electronic archives are stored within the UK on our server or in the Cloud and are accessed by our staff for the purposes set out above.
Transfers Outside the EU
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. Ian J Brown and Company does not transfer or store any personal data outside the EU.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to Ian J Brown and Company, however, as this information is required for us to provide you with our services, we will not be able to offer some/all our services without it.
How Long We Keep Your Data
Ian J Brown and Company only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We generally hold your personal information for a minimum of 6 years after which time it will be destroyed. We may hold your information for a longer period than 6 years where we feel this is appropriate, e.g. in relation to Capital Gains Tax transactions where historic information may be usually held permanently.
Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
Special Categories Data
Owing to the services that we offer, Ian J Brown and Company sometimes needs to process sensitive personal information (known as special category data) about you. Where we collect such information, we will only request and process the minimum necessary for the specified purpose and identify a compliant legal basis for doing so.
Cookies
Lodging A Complaint
Ian J Brown and Company only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Contact Us
Please use our contact form below to send us a message. We will get back to you as soon as possible.
For further contact details, please choose one of our offices on the left.
Our Values
Putting the client first
Accountants who care
Efficiency through technology
We understand that life is busy and are therefore respectful of your time, so we want to make your journey with IJB as smooth as possible and to help you manage your business efficiently, thus giving you time to focus on what is important to you.
Meet Our Team
David
Anna
Gemma
Charlanne
Rachel
Hanna
Peter
Lynsey
Hayley
Liz
Mia
Jo
Francisco
Dawn
Shannon
Edinburgh Office
Edinburgh
EH10 5QE
Dalkeith Office
Dalkeith
EH22 1DS
Dunbar Office
Dunbar
EH42 1EL
Job Vacancies
Sorry, at present we have no vacancies.
We're always on the look out for quality individuals with enthusiastic drive to join our team. If you'd like to be considered for a position with us please let us know your speciality and interests, we'll keep your information on file and will let you know if a suitable vacancy arises.
We've been known to create a position specially for the right person in the past, we may do it for you. Express your interest and send us your CV in an email to enquiries@ianjbrown.co.uk.
Privacy Policy
Purpose of this notice
This privacy notice describes how Ian J Brown and Company ("we", "us" or "our") collects and uses Personal Data, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act and any other applicable data protection law in the United Kingdom (collectively "data protection law").
It applies to Personal Data provided to us, both by individuals or by others.
Personal Data is any information relating to an identified or identifiable living person. Words used with first letter capitalisation (e.g. Personal Data), unless otherwise defined in this policy, have the same definition and meaning as under data protection law.
Who We Are
Ian J Brown and Company, gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Ian J Brown and Company is a general UK partnership, registered with the Institute of Chartered Accountants in Scotland. Our business address is at 4 Lothian Street, Dalkeith, EH22 1DS
Information That We Collect
Ian J Brown and Company processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from is: -
- Name
- Date of Birth
- Home Address
- Personal Email
- Business Email
- Home Telephone Number
- Mobile Telephone Number
- Bank account details
- National Insurance Number
- Business, financial and tax information which is relevant to the performance of our services we provide
- In a number of limited circumstances we may collect Special Category Data (e.g. health/medical information, disabilities etc)
We collect information in the below ways: -
- Forms you have completed and given to us
- Information that you have given us over the telephone
- Letters/emails that you have sent to us
- Records provided to complete contracted services
How We Use Your Personal Data
Ian J Brown and Company takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with marketing material, you are free to withdraw this consent at any time.The purposes and reasons for processing your personal data are detailed below: -
- Provision of services and advice
- Comply with legal obligations, including fraud and money laundering
- Maintain records (retention of records as required by professional bodies who regulate our work)
- Communicate by post, email and telephone or other means with you as necessary and with HMRC or other third parties as required in the course of our services
- Process financial transactions on your behalf
- Marketing material
- To administer payments from you
Your Rights
You have the right to access any personal information that Ian J Brown and Company processes about you and to request information about: -
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
Safeguarding Measures
Ian J Brown and Company takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place. Your personal information is stored on our electronic server systems and on paper in our filing system. Our electronic archives are stored within the UK on our server or in the Cloud and are accessed by our staff for the purposes set out above.
Transfers Outside the EU
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. Ian J Brown and Company does not transfer or store any personal data outside the EU.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to Ian J Brown and Company, however, as this information is required for us to provide you with our services, we will not be able to offer some/all our services without it.
How Long We Keep Your Data
Ian J Brown and Company only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We generally hold your personal information for a minimum of 6 years after which time it will be destroyed. We may hold your information for a longer period than 6 years where we feel this is appropriate, e.g. in relation to Capital Gains Tax transactions where historic information may be usually held permanently.
Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
Special Categories Data
Owing to the services that we offer, Ian J Brown and Company sometimes needs to process sensitive personal information (known as special category data) about you. Where we collect such information, we will only request and process the minimum necessary for the specified purpose and identify a compliant legal basis for doing so.
Cookies
Lodging A Complaint
Ian J Brown and Company only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Contact Us
Please use our contact form below to send us a message. We will get back to you as soon as possible.
For further contact details, please choose one of our offices on the left.